Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our homeowners, vendors and guests. Your energetic approach and keen attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity for someone with strong office management skills, technical proficiency, and a passion for delivering outstanding customer service. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!

Responsibilities

• Manage front desk operations, including greeting visitors, answering incoming phone line, and directing calls with professional phone etiquette
• Coordinate calendar management and schedule appointments
• Perform data entry tasks accurately within spreadsheets and client databases, ensuring all records are up-to-date and organized
• Handle clerical duties such as filing, proofreading documents, and preparing Word processing materials
• Support office management by maintaining office supplies inventory, organizing files, and overseeing general administrative tasks
• Provide exceptional customer support by addressing inquiries promptly via phone or email and assisting clients with their needs
• Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices

Experience

• Proven office experience with a strong background in administrative support roles
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills
• Familiarity with multi-line phone systems, filing systems, and general clerical procedures
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Prior experience in customer service or front desk roles that involve direct client communication
• Technical proficiency in computer literacy, including spreadsheet management, typing speed, proofreading, and organizational skills
• Personal assistant or office management experience is a plus but not required; enthusiasm for learning new skills is essential

Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a real difference! This role offers the chance to develop your career while supporting an energetic workplace committed to excellence.

Pay: Up to $17.00 per hour

Work Location: In person