Administrative Assistant

DUTIES AND RESPONSIBILITIES:

PURCHASE ORDER MANAGEMENT:

• Create and maintain purchase orders accurately and efficiently.
• Coordinate with various departments to ensure timely processing of purchase orders.
• Monitor purchase order statuses and follow up on pending approvals or discrepancies.

ORDER PLACEMENT:

• Place orders for office supplies, equipment, and other necessary items.
• Research and compare prices to obtain the best value for purchases.
• Track orders to ensure timely delivery and resolve any issues or delays.

GENERAL HELP DESK SUPPORT:

• Serve as the first point of contact for internal inquiries and provide timely and courteous assistance.
• Address and resolve administrative issues or concerns raised by employees.
• Direct inquiries to the appropriate department or personnel when necessary.

DOCUMENTAION AND RECORD-KEEPING:

• Maintain accurate records of purchase orders, invoices, and receipts.
• Organize and file documents in accordance with company policies and procedures.
• Assist with generating reports related to purchasing activities as needed.

COMMUNICATION AND COLLABORATION:

• Collaborate effectively with colleagues and vendors to ensure smooth operations.
• Communicate order status updates and relevant information to relevant stakeholders.
• Foster positive relationships with vendors and suppliers.

QUALIFICATIONS:

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills, with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Prior experience with purchase order management systems is a plus.

EDUCATION:

• High school diploma or equivalent required. Additional education or training in administration or a related field is preferred.

EMPLOYEE BENEFITS:

• Health Insurance: Employee is eligible to apply within 60 days of initial hire.
• Delta Dental and VSP Vision Insurances: Employee is eligible to apply within 60 days of initial hire.
• Retirement plan with a 4% match, must complete 90-day probation period.
• Vol Life Insurance, employee is eligible to apply for additional coverage 31 days of initial hire.
• Employer Paid Basic Life Insurance
• Employer Paid Short Term Disability
• Employer Paid Long Term Disability

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.