Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. If you thrive in fast-paced settings, excel at multitasking, and possess a passion for delivering outstanding customer service, we want to hear from you!

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle inquiries, schedule appointments, and relay messages promptly
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
• Perform data entry tasks with accuracy, including updating records in QuickBooks and other office management software
• Support calendar management by scheduling meetings, appointments, and coordinating events efficiently
• Assist with bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping
• Provide excellent customer support through courteous communication and timely responses to inquiries
• Proofread documents for accuracy and clarity before distribution or submission
• Handle clerical duties including photocopying, faxing, mailing, and managing office supplies

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical tasks
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong computer literacy with the ability to adapt quickly to new software systems
• Bilingual abilities are a plus for supporting diverse client needs
• Previous experience as a receptionist or personal assistant is advantageous
• Knowledge of medical or dental receptionist procedures is beneficial but not required
• Exceptional phone etiquette and customer service skills to create positive interactions with clients and visitors

Join us as an Administrative Assistant and become an essential part of our vibrant team! Your energy, dedication, and organizational prowess will help us deliver top-tier service while advancing your professional growth in a supportive environment.

Pay: $18.20 - $21.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health savings account
• Paid time off
• Parental leave
• Retirement plan

Work Location: In person