Administrative Assistant

Job Overview

We're looking for a sharp, curious Administrative Assistant to join our team. This role is the operational hub of our office — you'll keep daily functions running smoothly, be the first voice clients hear, and take on real responsibility from day one. We care far more about how quickly you learn than about the length of your resume. If you're comfortable talking to anyone, pick up new software without hand-holding, and take pride in a well-run system, you'll do well here.

Duties

• Manage front desk operations — greeting visitors, answering a multi-line phone system, and routing calls with a professional, warm phone manner
• Handle client-facing communication by phone and email, answering inquiries and following up promptly
• Perform accurate data entry across Microsoft Office, Google Workspace, and QuickBooks
• Build and maintain digital and physical filing systems so documents are easy to retrieve
• Schedule appointments, coordinate meetings, and proofread outgoing documents
• Track office supplies, expenses, and invoices, and assist with basic bookkeeping
• Learn and adopt new tools and workflows as our systems evolve

Requirements

• Comfortable holding a conversation — with clients, vendors, and colleagues alike — in person, on the phone, and in writing
• Genuinely tech savvy: you learn new software quickly, troubleshoot before asking, and are fluent in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Willingness to learn is essential; we'd rather train the right person than hire someone who's done it one way for a decade
• Strong organizational skills and attention to detail, with the ability to prioritize competing tasks
• Solid computer skills including data entry, typing, and proofreading; QuickBooks experience is an asset
• Prior office or clerical experience with a customer service focus is preferred but not required
• Ability to handle confidential information discreetly and maintain professionalism at all times

Why Join Us

You'll get a role with real ownership, direct exposure to how the business runs, and a team that will teach you the parts you don't know yet. If you're organized, quick on the uptake, and enjoy being the person everyone can rely on — we'd like to hear from you.

Pay: $19.75-$30.98 per hour

Work Location: Hybrid remote in Calgary, AB