Administrative Assistant

Administrative duties

As a member of the Business Office, you will:

• Receive incoming calls and handle telephone enquiries
• Handle daily incoming/ outgoing mail and courier service, maintain mail records
• Perform general receptionist duties for the Business Office reception counter
• Update the Business Office calendar when necessary
• Prepare SF courier statement monthly
• Assist in other general office administrative duties

HR duties

Reporting to the HR team, you will:

• Provide general administrative and clerical support to the HR team, including filing, record management, data input, report preparation, etc.
• Support the HR team in projects including research work, information collection, data analysis, communication with relevant parties, project follow-up and monitoring work, etc.
• Handle, prepare and distribute Staff ID Cards
• Update the relevant staff lists with staff information for various operational needs in different platforms and ensure data accuracy and consistency
• Assist and coordinate in the production of HR Newsletter
• Organize and support well-being activities for staff
• Coordinate the wellness and staff relations programs/events including the distribution of birthday coupons, giveaway for staff, new staff welcome hampers, staff lunch/dinner, etc.
• Update the leave / no pay leave records
• Handle and administer the recruitment advertisement
• Handle ad-hoc duties/projects as assigned

Requirements:

• Diploma or above with a minimum 3 years’ relevant experience
• Good command in both English and Cantonese, preferably Putonghua as well
• Excellent telephone skills and manner
• Good communication, coordination and interpersonal skills
• Proficiency in MS Office, English and Chinese typing
• Self-motivated and able to work with minimal supervision
• Mature, pleasant, polite and cheerful personality

Attractive salary and excellent fringe benefits package will be offered to the right candidates. Interested parties please send full resume by clicking "APPLY NOW".

Child Protection At Chinese International School

CIS adopts a strict zero-tolerance policy towards the mistreatment or abuse of children. The school's Child Protection Policy includes but is not limited to rigorous recruiting and vetting practices applicable to direct hires, contract staff, and all affiliated personnel, including volunteers. This may include a digital reference and background check.

All applicants should commit to comply with the CIS’s Child Protection Policy. Personal data provided by job applicants will be used for recruitment purposes only. All unsuccessful applications will be destroyed upon completion of the recruitment exercise.

For more information about us, please visit https://www.cis.edu.hk.