Administrative Assistant

Key Responsibilities

• Perform general administrative duties, including filing, data entry, document preparation and record maintenance.
• Prepare and organise letters, forms, reports and other administrative documents.
• Assist with license applications, renewals and related administrative matters.
• Maintain proper filing and documentation systems, both physical and electronic.
• Arrange and monitor office stock, stationery and other administrative supplies.
• Attend to general walk-in enquiries and direct them to the appropriate department/person.
• Coordinate with internal stakeholders to ensure administrative matters are followed up and completed in a timely manner.
• Liaise with external service providers, including courier services, cleaning/maid services and other vendors, as required.
• Assist in coordinating administrative arrangements and appointments.
• Perform any other administrative duties and tasks assigned by Management from time to time.

Job Requirements

• Minimum 1–2 years of relevant administrative experience.
• Minimum Diploma or equivalent qualification in Business Administration, Management or a related field.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Good written and verbal communication skills.
• Good interpersonal and coordination skills, with the ability to work effectively with people at different levels.
• Well-organised, detail-oriented and able to manage multiple tasks and priorities.
• Able to work independently with minimum supervision.
• Responsible, proactive and willing to learn.
• Good command of English and Bahasa Malaysia. Additional language skills would be an advantage.