Administrative Assistant

Responsibilities:

• Provide administrative and clerical support to the Complete Hospitality Solutions team.
• Assist with organizing and maintaining project, vendor, and company records.
• Review and process documents, invoices, purchase orders, and other administrative paperwork for accuracy.
• Enter and maintain information in ERP systems, Excel, and other company databases.
• Assist with preparing purchase orders, tracking orders, and following up on deliveries as needed.
• Request quotes and proposals from vendors and assist with comparing pricing and information.
• Maintain accurate records of vendor information, pricing, orders, and project documentation.
• Assist with scheduling meetings, coordinating calendars, and maintaining project timelines.
• Communicate with vendors, project managers, suppliers, and internal team members as needed.
• Assist with preparing reports, spreadsheets, presentations, and other business documents.
• Organize and maintain electronic and physical files.
• Assist with invoice processing and ensure necessary documentation and approvals are obtained.
• Support the procurement and operations teams with day-to-day administrative tasks.
• Assist with change orders and other project-related documentation as needed.
• Maintain confidentiality of company, employee, vendor, and project information.
• Perform other duties as assigned.

Qualifications:

• Two or more years of administrative, office, or related experience preferred.
• Experience working in construction, hospitality, manufacturing, procurement, or a related industry preferred.
• Intermediate to advanced knowledge of Microsoft Excel.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to multitask and prioritize competing responsibilities.
• Strong written and verbal communication skills.
• Ability to work independently while also collaborating effectively with a team.
• Professional and positive attitude.
• Ability to learn and utilize ERP systems and other company software.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person