Administrative Assistant

JOB TITLE : ADMIN ASSISTANT

Department : ADMIN

Location : MAIN OFFICE

Reporting To : ADMIN MANAGER

Direct Supervises : N/A

I. Job Summary

Administrative Assistants oversee routine and advanced duties. They generally work closely with Admin and Operations Manager and other Clinical employees to organize files, draft correspondence and prepare reports or documents.

II. Primary Duties and Responsibilities:

• Procurement of Supplies and Assets
• Assist AOM in researching and evaluating potential suppliers for quality, reliability, and pricing.
• Assist monitoring and tracking orders to ensure timely delivery.
• Inventory
• Coordinate to all branches if the inventory quantities are sufficient for needs.
• Help monitor of inventory daily, weekly and Monthly of all clinic branches.
• Checking of supplies physical counts versus delivery receipt.
• Checking of supplies expiration date.
• Inventory monitoring of all clinic branches ;
• Clinic supplies
• Cleaning supplies
• Office supplies
• Dental Equipment
• Dental chairs
• Dental Instruments
• Official Receipts-production and distribution
• Fixtures and furniture
• Electric appliances
• Inventory monitoring of office supplies- Office forms, papers, ballpen, scissor,
• Assets - Laptops & chargers, computers & cpu, cellphones & chargers, mouse, aircon, Maintenance tools and equipment, electric appliances, fixtures and furniture
• Logistics and Distribution
• Assist AOM in oversee the entire supply chain process from procurement to delivery ensuring efficiency and compliance.
• Monitor delivery from pick up to drop off.
• Office and Clinic Forms
• Notary of employment contract
• Accounting
• Monitoring of Sales Invoice in every branch.
• Coordination with 3rd party accounting regarding Monthly Sales Report and vouchers receipt.

III. REPORTS

• Daily, weekly, semi Monthly, semi monthly, Quarterly and annual reports
  IV. OTHERS

• Perform other functions that may be designated by the immediate head

V. COMPETENCIES

Education Background

Bachelor’s degree or College graduate

Behavior & skills needed

• Emergency Response, Contactable
• Understanding of Dental Services
• Computer Proficiency,
• Can communicate both oral and written
• Problem solving and decision making
• Adaptable and flexible
• Administrative skills
• willing to be assisnged at VERA. Dental Clinic Main Office (San Jose Building, Tagaytay Road, Santa Rosa City, Laguna), near AUB Bank and Chowking