Administrative Assistant

About the role:

We are seeking a detail-oriented, proactive Administrative Assistant to support our office operations. The ideal candidate is exceptionally organized, capable of managing multiple priorities in a fast-paced environment, and committed to providing reliable administrative support across departments. This role plays a vital part in ensuring operational efficiency and contributing to the organization’s overall success.

What you'll be doing:

• Maintain well-organized physical and digital filing systems to ensure easy access to critical information.
• Manage incoming correspondence, phone calls, and emails, serving as a professional point of contact for internal teams and external partners.
• Coordinate schedules, meetings, and events to ensure clear communication and thorough preparation.
• Monitor office supplies and inventory, and coordinate timely procurement to support uninterrupted operations.
• Oversee vendor contracts, business permits, licenses, and company assets, ensuring compliance and timely renewals.
• Coordinate building maintenance, repairs, and other facilities-related activities to maintain a safe and efficient work environment.
• Arrange end-to-end travel logistics, including flights, accommodations, visas, transportation, and detailed itineraries.
• Assist in preparing reports, presentations, and business documents to support management and departmental initiatives.
• Provide administrative and operational support to HR, Finance, and other departments as needed.
• Handle sensitive information with discretion while maintaining a high level of professionalism at all times.
• Identify opportunities to improve administrative processes and increase efficiency and productivity.

What we're looking for:

• Bachelor’s degree or equivalent work experience in Business Administration, Office Management, or a related field.
• Proven experience as an Administrative Assistant or in a similar administrative role.
• Strong organizational and time-management skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email management tools.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Professional demeanor with the ability to work independently and collaboratively.
• High level of integrity and ability to handle confidential information.
• Preferably residing near Parqal Mall in Parañaque City.

At Webzoid System Solutions Corporation, we foster a professional and collaborative work environment where accountability, continuous improvement, and ethical practices are highly valued.

Join Webzoid System Solutions Corporation and be part of a team committed to integrity, compliance, and innovation.