Administrative Assistant

About ByAsia Food

ByAsia Food is a leading player in the FMCG sector, specialising in bringing authentic Asian flavours to the global market. We pride ourselves on delivering high-quality products that cater to the diverse and dynamic tastes of our customers. We’re looking for a talented Administrative Assistant to join our team and help us continue to grow.

Job Summary:

We are seeking a highly organised and detail-oriented individual to join our Supply Chain team as an Administrative Assistant. This is an entry-level role, reporting directly to the Supply Chain Manager, where you will play a key part in supporting the daily operations of the supply chain department. The ideal candidate will have strong communication skills, a willingness to learn, and a positive attitude. This is an excellent opportunity to gain practical experience in a fast-paced supply chain environment.

Key Responsibilities:

• Inventory & Data Entry: Accurately enter and update inventory, purchase order, and shipment data into our ERP and other internal systems.
• Supplier & Customer Communication: Provide friendly and professional support to suppliers and customers via phone, email, or chat, addressing enquiries about stock, orders, and deliveries promptly.
• Supply Chain Support: Assist the supply chain team with administrative tasks such as scheduling deliveries, preparing reports, and managing procurement and logistics documents.
• Purchase Order Processing: You will be responsible for accurately entering and tracking purchase orders and stock transfers in our ERP system, ensuring timely and correct processing.
• Documentation & Records Management: Maintain and organise both physical and electronic files related to procurement, shipping, contracts, and supplier information.
• General Administrative Duties: Assist with day-to-day administrative and operational tasks to ensure the smooth running of the supply chain department.
• Cross-Functional Coordination: Coordinate with warehouse, logistics, and sales teams to ensure the supply chain department has the resources and information needed to meet operational and customer requirements.

Skills & Qualifications:

• High school diploma or equivalent (some tertiary education in supply chain, logistics, or business is preferred).
• Basic proficiency with office and inventory/ERP software (Microsoft Office, Google Suite, ERP systems, etc.).
• Strong attention to detail and organisational skills.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritise effectively.
• A positive attitude and eagerness to learn.
• Previous experience in a supply chain, logistics, warehouse, or administrative role is an advantage but not essential.