Administrative Assistant

Position: Admin & Human Resources Assistant Executive

Location: Sunway, Malaysia

Company Overview:

Love pets, tech, and the thrill of keeping digital tails wagging securely? Then this position at PetBacker might be your perfect match! PetBacker.com is a leading global pet service platform established in 2017, serving millions of pet owners across 50 countries. You can think of PetBacker as the Airbnb or Uber for pets. Pet lovers on PetBacker provide a wide range of pet care services ranging from Home Based Pet Boarding, Sitting, Pet Taxis, Pet Grooming, Dog Walking and more. We're not just connecting pet owners with amazing caregivers, we're also dedicated to making sure our platform is as secure as a well-locked treat cupboard, protecting the data and peace of mind of all the humans and their precious furry, scaly, and feathered friends. PetBacker is passionate about creating a safe, easy, and affordable way for pets to receive the best care. The company prides itself on a fun and supportive work environment where everyone feels like family.

Position Summary:

This role supports the HR department with daily operations, focusing on recruitment, administrative tasks including include engaging in professional outreach to other businesses to promote the company services. Key responsibilities include posting job ads on platforms like LinkedIn and Indeed, engaging in outreach to universities, and managing general HR filing and administrative duties.

Responsibilities:

• Manage the end-to-end recruitment process, from job posting to candidate screening.
• Draft and post job advertisements on various online platforms, including LinkedIn, Indeed, and other relevant job boards.
• Conduct active outreach and recruitment initiatives with universities, colleges, and other educational institutions to build a pipeline of potential candidates.
• Assist in scheduling interviews and communicating with candidates throughout the hiring process.
• Maintain and update employee records, both in physical files and digital HR systems.
• Manage general administrative tasks, including filing, data entry, and handling correspondence.
• Ensure all HR files and records are accurately maintained and comply with company policies and relevant regulations.
• Handle confidential information with discretion and professionalism.

Requirements:

• Diploma or Degree in Business Management, Administration and any related fields.
• Fluency in English and Mandarin
• Entry-level candidates are encouraged to apply.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• A proactive approach and comfort with engaging in professional outreach to external businesses for service promotion.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and attention to detail.
• A strong sense of responsibility and a positive working attitude.
• Ability to handle multiple tasks and prioritize work effectively in a fast-paced environment.

Benefits:

• Comprehensive benefits package including Medical Insurance, Dental and Optical benefits
• Opportunity to work in a collaborative and innovative environment.
• Excellent career growth and development opportunities.
• Career advancement and growth within company
• Conveniently located with easy access to public transportation.