Administrative Assistant

When what you Crave is a job that combines creative, challenging and ever-changing work with an experienced, inclusive team committed to create memorable moments every day, only White Castle hits the spot!

We’re America’s first fast-food hamburger chain with more than a century of service to a nation of Cravers. But we’re not satisfied with an impressive past. We’ve got our eye on an even tastier future, and we want you to be part of it! White Castle is always looking for passionate, energetic, results driven people to join our teams, so apply to start your White Castle career today!

The Chicago Warehouse Office team is looking to fill an immediate opening for an Administrative Assistant. This position is to assist the Warehouse Supervisor with the daily operations of the warehouse. The role includes handling clerical functions such as Castle requisition processing and adjustments, inbound receiving and reconciliation, inventory control, and invoice review and approval. This incumbent will also serve as backup for the Warehouse Supervisor during their absence. The objective is to provide food items and supplies to the Castles in a timely and accurate manner while supporting efficient warehouse operations. If you are craving a new opportunity and meet the minimum qualifications below – please apply today!

1st shift - 6am - 2:30pm

What we are looking for

• High School Diploma or GED is required;
• Must have 1 years of clerical experience and working knowledge of office operations and equipment;
• Previous Warehouse experience preferred;
• Excellent Microsoft Office skills and exceptional organizational skills to prioritize multiple projects;
• Able to work under pressure, tight deadlines and manage completing tasks in a timely manner;
• Must be detail oriented while able to communicate a broader message.

What you will do

• Collect Castle orders and process for warehouse picking. Follow up on late / incomplete orders with GMs, to resolve any issues. Process Castle add-ons / changes and will-call orders for GM/DS pickup;
• Coordinate cycle counts with Warehouse Team Members enter corrections / adjustments into Workflow Manager. Assist in the investigation of inventory discrepancies to identify cause and make necessary adjustments / corrections. Check product lot date information and advise Warehouse Supervisor on product at risk of expiration / loss;
• Process Castle delivery invoices in M3 in order to charge food items and supplies to the Castles. Process overage / shortage adjustments in order to correctly charge / credit the Castle inventory;
• Review receiving documents and verify quantities versus PO and Bill of Lading, communicating any discrepancies to the Warehouse Supervisor. Enter received quantities into M3 and process paperwork for payment / Accts Payable processing. Enter / verify lot tracking information, and / or FSMA required / regulatory documentation;
• Review invoices for accuracy. Approve invoices for payment as delegated by the Warehouse Supervisor;
• Assist and back up other team members in the warehouse as required and requested. Cross train in other team members’ jobs;
• Perform any other duties as assigned by manager in a timely and efficient manner.

Here’s an overview of the benefits you could enjoy as part of the White Castle team!

The compensation, benefits, and perks for this role may vary based on average hours worked, location, and length of service.

Compensation

• Competitive WEEKLY pay! This position starts at the minimum rate listed in this job posting, with the potential for higher earnings based on qualifications and experience.
• Annual Holiday Bonus (dependent on company financials)

Company Benefits

• Paid time off or paid vacation based on work location
• Medical benefit plans
• Dental/Vision reimbursement plan
• Life insurance
• 401(k)
• Profit-sharing plan
• Employee Assistance Program (EAP)

Company Perks

• Scholarship opportunities
• Opportunities for growth with promote-from-within practices
• Community volunteer initiatives
• And more!

Hourly Pay Rate: $23.96 - $31.94 per hour

If you meet the minimum qualifications above, APPLY NOW!

White Castle is an Equal Opportunity Employer

REQUIREMENTS

• High School Diploma or GED is required;
• Must have 1 years of clerical experience and working knowledge of office operations and equipment;
• Previous Warehouse experience preferred;
• Excellent Microsoft Office skills and exceptional organizational skills to prioritize multiple projects;
• Able to work under pressure, tight deadlines and manage completing tasks in a timely manner;
• Must be detail oriented while able to communicate a broader message.

White Castle has a hot and tasty opportunity on the menu with this chance to join a team where more than one in four have at least 10 years of consecutive service. Our 103-year-old family-owned business operates restaurants and stock retail freezers with products dedicated to satisfying your cravings morning, noon and night. All that’s missing is you. Our Original Slider® was named in 2014 as Time magazine's "Most Influential Burger of All Time," and our Impossible ™ Slider was named by Thrillist in 2019 as the "Best Plant-Based Fast Food Burger." Fast Company named us one of the "10 Most Innovative Dining Companies" in 2021. And that’s not all. We’re a Certified™ Great Place to Work® four years in a row and back-to-back honoree on the Fortune Best Workplaces in Retail™ list.

Your search ends here—we’ve got the career opportunity you Crave! Apply today, and Follow Your Crave™!