Administrative Assistant

Key Responsibilities

• Provide administrative support to management and the accounting team.
• Manage calendars, schedule meetings, appointments, and coordinate internal and external communications.
• Prepare, organize, and maintain office documents, reports, and confidential records.
• Draft and format business correspondence, letters, proposals, reports, and meeting summaries.
• Coordinate with clients regarding appointments, document requests, and follow-ups in a professional manner.
• Monitor project progress, team tasks, deadlines, and performance updates, and provide status reports when necessary.
• Organize and maintain both physical and electronic filing systems.
• Assist in preparing spreadsheets, and other business documents.
• Support the onboarding and administrative needs of new employees when required.
• Perform other administrative and clerical duties as assigned to support daily business operations.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Accountancy, Management, or a related field.
• Previous experience in an administrative, executive assistant, or office support role is preferred; experience in a CPA or accounting firm is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive).
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize tasks, work independently, and manage multiple responsibilities in a fast-paced environment.
• Professional, dependable, and able to maintain confidentiality when handling sensitive information.
• Willing to work on-site in Iloilo.
• Willing to work on a rotational mid-shift to night-shift schedule.