Administrative Assistant

APS Innovation Michigan, Inc. supports employees and Korean business travelers assigned across five U.S. sites and provides administrative and operational support for field projects involving secondary battery manufacturing equipment, with a primary focus on laser equipment.

We are seeking a reliable, organized, and detail-oriented individual who consistently demonstrates a professional demeanor when communicating with employees, project managers, vendors, and visitors. This position supports daily office operations, employee logistics, record management, purchasing, and basic field-related administrative tasks.

Key Responsibilities

Mail, Package, and Document Support

• Prepare and send outgoing mail and maintain accurate mailing records
• Receive, check, and record incoming mail and packages
• Organize administrative documents, files, and supporting records

Employee and Business Traveler Support

• Respond professionally to general inquiries from employees and business travelers
• Distribute company notices, instructions, and operational updates to business travelers and project managers
• Assist employees and business travelers with basic accommodation and daily living requests
• Maintain a courteous and professional demeanor when handling employee requests and concerns

Schedule and Record Management

• Update employee, travel, vehicle, and housing schedules daily
• Maintain asset, vehicle, and housing management logs
• Review autopay transactions and recurring charges weekly
• Maintain accurate records of completed and pending administrative tasks

Purchasing and Expense Support

• Collect, organize, and file receipts daily
• Purchase office supplies and other approved items online or in person
• Research vendors, service providers, pricing, and reference materials
• Assist with expense documentation and basic reconciliation

Vehicle, Housing, and Asset Support

• Conduct or assist with routine on-site checks of company vehicles
• Conduct or assist with basic inspections of employee housing and dormitories
• Support monthly inspections of vehicles, housing, equipment, and other company assets
• Update vehicle, housing, and asset management records following inspections

Office Support and Errands

• Answer business phone calls, take messages, and direct inquiries appropriately
• Assist with administrative errands, purchases, and site visits outside the office
• Maintain a clean and organized office environment at the beginning and end of each scheduled shift, including light cleaning, dishwashing, and trash disposal
• Perform other administrative and operational support duties as assigned

Qualifications

• Available to work part-time and in person
• Basic proficiency in Microsoft Outlook, Word, and Excel
• Able to maintain accurate records for receipts, mail, packages, schedules, vehicles, housing, and company assets
• Comfortable communicating professionally with employees, project managers, vendors, service providers, and visitors
• Able to consistently maintain a courteous and professional demeanor in the workplace
• Able to complete errands, purchases, vehicle checks, and housing visits as needed
• Valid U.S. driver’s license preferred
• English and Korean communication skills required
• Reliable, organized, detail-oriented, and able to follow instructions
• Able to complete daily, weekly, and monthly recurring tasks according to schedule
• Able to respond calmly, respectfully, and professionally to employee requests
• Able to handle confidential company and employee information with discretion and strictly follow security and privacy procedures
• Prior administrative, office support, customer service, or general operations experience preferred

Pay: $20.00 - $22.00 per hour

Benefits:

• Flexible schedule

Language:

• Korean (Required)
• English (Required)

Ability to Commute:

• Lansing, MI 48917 (Required)

Work Location: In person