Administrative Assistant

About the role

The Administrative Assistant provides efficient administrative and clerical support to ensure the smooth and organized operation of the office. The position is responsible for handling documentation, coordinating schedules and communications, maintaining records, assisting employees and departments with administrative requirements, and performing other tasks necessary to support daily business operations.

Key responsibilities

• Provide day-to-day administrative and clerical support to the department and management.
• Prepare, organize, encode, and maintain company documents, records, reports, and correspondence.
• Manage filing systems and ensure documents are properly stored and easily accessible.
• Assist in scheduling meetings, appointments, interviews, and other company activities.
• Handle incoming and outgoing communications, including emails, calls, and correspondence.
• Coordinate with internal departments, employees, suppliers, clients, and other external parties as needed.
• Assist in monitoring office supplies, equipment, and other administrative resources.
• Process administrative requests, forms, and other documentation accurately and within deadlines.
• Process company permits and renewals and monitoring deadlines, submissions, and administrative requirements.
• Maintain confidentiality of company, employee, and other sensitive information.

About you

• Bachelor's degree in Business Administration, Office Administration, Human Resources, Management, or a related field.
• Preferably with 1 years of administrative or office support experience.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented with good documentation and record-keeping skills.
• Able to handle multiple tasks and meet deadlines.
• Can work independently as well as collaboratively with different departments.
• Professional, dependable, and able to maintain confidentiality.
• Willing to learn and adapt to company procedures and systems.