Administrative assistant

Administrative Assistant

Job Description

Summary:

The Administrative Assistant is a part-time position that is responsible for assisting the Director in the needs of the organization. The Administrative Assistant reports to the Director and works as a coordinated team with the administrative office.

Administrative Responsibilities

• Office duties – answer phones, emailing, scanning, faxing and copying
• Meet goals of quality and quantity
• File all materials; care and maintain general files.
• Organize, maintain and audit clinical files
• Create necessary documents, letters and brochures
• Give administrative assistance to support staff
• Run office errands
• Assist with maintaining and updating packets as needed
• Scheduling of meetings, as needed
• Assist with Human Resources – attendance, employee handbook, payroll, recruitment
• Attend monthly meetings for office staff, all staff meetings and other meetings as requested.
• Willingness to take on extra duties as necessary

Qualifications

• Preferred 2 years' experience in office administration (Medical office preferred)
• Familiarity with Human Resources and Labor Laws
• Maintain confidentiality and discretion with information related to all services and operations, without exception
• Must be positive and upbeat and work well with different age groups and personalities
• Must have Knowledge of general office administration support and knowledge of office equipment
• Must be proficient in Microsoft Office Platform: Word, Excel, Power Point, and

Publisher as well as Google docs.

• Must be able to work independently and on schedule
• Must have a professional demeanor and presentation
• Must be able to communicate effectively (written/oral) with staff, management, clients and their families
• Must have proven organizational skills with the ability to juggle multiple projects at one time
• Must be able to work quickly, efficiently and accurately with excellent Time Management Skills
• Must be detail oriented with excellent analytical and critical thinking skills
• Must be a self-starter, take initiative and follow through
• Must assist & support Upper Management and office staff with other administrative duties assigned
• Ability to pass a Department of Justice fingerprint screening/background check

20 hours per week