Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance team productivity, and ensure seamless communication across departments. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for delivering outstanding customer service. In this role, you will be the backbone of our administrative functions, contributing to a positive and efficient work environment.

Responsibilities

• Manage duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office and Word processing tools. Yardi and InDesign are a plus
• Coordinate calendar management and schedule appointments or meetings for team members or clients
• Handle office management tasks such as filing, organizing documents, and maintaining office supplies inventory
• Provide exceptional customer support by responding promptly to inquiries via phone or email and assisting with client communication
• Support bookkeeping activities using QuickBooks or similar accounting software when necessary
• Assist with clerical tasks including proofreading documents, preparing reports, and ensuring overall office organization
• This is a boutique real estate company and tasks will change as needed

Qualifications

• Proven experience in office management or administrative roles with strong clerical experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks
• Technical proficiency with computer literacy, including typing speed and accuracy, file management, and general computer skills
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong communication skills—both verbal and written—and the ability to interact professionally with clients and team members
• Bilingual abilities are a plus to support diverse client needs
• Previous experience with front desk operations, customer service, or personal assistant responsibilities is highly desirable
• Knowledge of multi-line phone systems and office software enhances your effectiveness in this role

Join us to be part of a vibrant team dedicated to excellence! We value energetic individuals who thrive in fast-paced environments and are eager to contribute their skills. This position offers an engaging work environment where your organizational talents will shine while supporting our mission of delivering exceptional service.

Pay: $3,000.00 - $4,000.00 per month

Benefits:

• Health insurance
• Paid time off
• Parental leave

Work Location: In person