Administrative Assistant

Job Overview

Meli Greek is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to join our Corporate Office team and support the day-to-day administrative and operational needs of our growing group.

This is an ideal opportunity for someone who enjoys a fast-paced environment, takes ownership of their responsibilities, and is excellent at keeping priorities, communication, and follow-ups organized.

Experience in hospitality, restaurants, purchasing, ordering, or vendor coordination is highly preferred.

Responsibilities

• Provide daily administrative support to the corporate and operations teams.
• Manage emails, correspondence, calendars, meetings, and general office coordination.
• Assist with purchasing, restaurant orders, and vendor coordination.
• Follow up on orders, deliveries, invoices, and pending requests.
• Maintain organized digital and physical files, records, and company documentation.
• Prepare and update spreadsheets, reports, presentations, and administrative documents.
• Communicate and coordinate with restaurant managers, vendors, suppliers, and corporate team members.
• Assist with invoice organization and documentation for the Accounting team.
• Maintain office supplies and coordinate purchases as needed.
• Support administrative needs related to new restaurant openings and special projects.
• Track deadlines and pending items and proactively follow up to ensure completion.
• Handle confidential company information with professionalism and discretion.
• Provide additional administrative and operational support as needed.

Experience

• Proven clerical or administrative experience in an office setting with a strong emphasis on customer service and front desk responsibilities
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software and spreadsheets
• Experience with data entry, filing systems, and document proofreading to ensure accuracy and clarity
• Strong organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Prior experience using multi-line phone systems and handling phone etiquette professionally is preferred
• Personal assistant or office management experience is a plus, especially with calendar management and scheduling tasks

Join us in creating an engaging workplace where your organizational talents will shine! This role is essential in supporting our mission to deliver outstanding service while fostering a positive office atmosphere. We look forward to welcoming a motivated professional ready to make an impact!

Pay: $45,000.00 - $48,000.00 per year

Work Location: In person