Administrative Assistant

Position: Administrative Assistant

Workplace: Embassy of the Republic of Kosovo in Bangkok, Kingdom of Thailand

Contract Duration: One year (with the possibility of extension), with a probation period of 3 months

Application Deadline: 28 August 2026, 12.00 hrs. (local time)

Duties and Responsibilities:

The employee will work under the supervision of the embassy or consulate official responsible for administrative functions. The person assigned to this task must be capable of carrying out general administrative duties and providing logistical support functions, and should have basic computer skills and document preparation knowledge. Specific functions include:

• Preparation of reports and simple correspondence; processing invoices, payments for equipment, licenses, and government forms, as well as financial documents;

• Conducting routine banking and financial transactions; paying bills and services, rent, and other payments;

• Handling postal and diplomatic pouch services for the embassy and consulate; sorting and distributing incoming correspondence; managing postal services and goods transportation;

• Maintaining an accurate inventory of all embassy and consulate assets; procuring and maintaining office supplies, including office items, photocopy supplies, and other office equipment, copy paper, and other paper products, equipment supplies, and necessary tools for minor maintenance;

• Performing minor repairs and maintaining a list of service operators, including repairmen, cleaners, guards, drivers, and movable personnel;

• Regular maintenance of spaces for filing embassy or consulate documents;

• Addressing payment for air freight of goods and transport of household goods for embassy or consulate staff; processing invoices for shipments and customs documents;

• Organizing operators and services for information technology; and procuring IT equipment and services.

Qualifications, Skills, Abilities, and Experience:

• Must have diploma;

• Must be a citizen of the Republic of Kosovo (with legal residence in the host country) or a citizen of the host country;

• Must have knowledge of English and the official language of the host country;

• Proven ability to organize and maintain documentation, identify appropriate solutions;

• Demonstrated and effective communication skills, both written and verbal;

• Knowledge in providing administrative services;

• Excellent self-organization skills, able to prioritize effectively and work under pressure.

Required documents:

• CV;

• Copy of identification document;

• Copies of qualifications/diplomas;

• Medical certificate for health condition;

• Certificate stating that they are not under investigation by the authorities of the host country.

These documents must be submitted to the email address only: [email protected].

***ONLY SHORTLISTED CANDIDATES WLL BE NOTIFIED.***