Administrative Assistant

Our Downtown Boston AEC client is looking for an onsite Administrative Assistant to support senior members of the team; tasks will range from taking minutes during meetings to overall administrative support. Experience in the professional services industry at an AEC firm ideal for this role.

Day in the life:

• Coordinate internal meetings, record meeting minutes, track task action items, and act as a contact point for external consultants and clients
• Track project budgets, schedules, and scopes under senior supervision.
• Manage project information logs, including Requests for Information (RFIs), submittals, specifications, and quality control forms using platforms like SharePoint
• Manage project paperwork including RFIs, submittals, and change orders.
• Coordinate between architects, engineers, and field or trade partners.