Administrative Assistant

Description

About IGE

IGE – InterGlobal Exhibits is an experiential marketing company specializing in the design and production of custom trade show exhibits, branded environments, and memorable brand experiences. We work collaboratively across departments to deliver high-quality solutions for our clients.

IGE is seeking a highly organized, detail-oriented, proactive, and bilingual (English/Spanish) Administrative Assistant to support the smooth and efficient operation of our Englewood office.

This position provides administrative, clerical, and operational support across multiple departments, with a primary focus on assisting leadership, accounting, and internal staff. The ideal candidate is dependable, adaptable, comfortable managing multiple priorities, and able to handle confidential information with professionalism and discretion.

Fluency in both English and Spanish is required, as this position will support communication and coordination with Spanish-speaking employees, vendors, partners, and other business contacts as needed.

Key Responsibilities

• Manage incoming calls, mail, and general office correspondence.

• Maintain office organization, supplies, and day-to-day facility needs.

• Coordinate building repairs, maintenance schedules, and vendor visits.

• Ensure the office kitchen and common areas remain clean, stocked, and organized.

• Coordinate internal meetings, prepare materials, and maintain shared calendars.

• Assist with monthly meetings and prepare related documentation.

• Handle sensitive and confidential information with discretion.

• Enter accounting and administrative data into ERP and Excel on a weekly basis.

• Prepare monthly office supply budget reports for the Accounting Department.

• Support new employee onboarding, including coordination of computers, phones, office supplies, and workstation setup.

• Maintain organized electronic and physical filing systems.

• Provide general administrative support to leadership and internal teams as needed.

• Support internal communications through email, Slack, and the company newsletter.

• Coordinate and distribute the monthly internal newsletter.

• Facilitate clear communication in both English and Spanish between departments, employees, vendors, and other business contacts as needed.

• Provide calendar management and scheduling support for leadership as needed.

• Coordinate IT requirements and requests between Key IT and IGE.

• Coordinate holiday celebrations, employee events, and other internal activities.

• Order company-branded apparel, business cards, and promotional materials.

• Support office logistics for photography sessions and marketing initiatives.

• Assist with onboarding new vendors and service providers, including IT, travel programs, and facility-related services.

• Research and assist with implementing operational tools, virtual office solutions, and new internal systems.

• Perform other administrative and office-related duties as assigned.

Skills, Knowledge and Expertise

• Fluent in English and Spanish, with strong written and verbal communication skills in both languages.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel and Outlook.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with professionalism and integrity.
• Dependable, proactive, and adaptable to changing priorities.
• Positive and collaborative approach to supporting colleagues and management.
• Comfortable working in a 100% in-office environment in Englewood, Colorado.

Benefits

$25.00 - $26.00 USD / Hour

At IGE, you’ll work in a collaborative and fast-paced environment where your organizational skills and ability to keep operations running smoothly will have a direct impact across the company. This role offers the opportunity to work closely with leadership while supporting multiple areas of the organization.

About IGE

InterGlobal Exhibits (IGE) is a trade show exhibit house specializing in the design and fabrication of trade show exhibits, corporate events and retail installations. We are a private, family-owned business with almost 25 years of experience in the industry. Supporting client projects domestically or overseas, we have a state-of-the-art design studio, full fabrication facilities, and storage, as well as offer logistics and show services. From designing an exhibit that captures the essence of your brand, to installation and dismantle, to storage and managing your program, when you partner with IGE, you only have to do one contract.

Our corporate culture is informal and comprised of excellent talent in design, management, engineering, accounting, and manufacturing. We are a creative, detail-oriented team, eager to impress from start to finish. We appreciate the growth that comes from a challenge and enjoy helping execute the visions of our partners. Good business is about building relationships and some of the most demanding marketing managers in the world trust us to develop rich, memorable brand experiences. The goal is simple: to help companies stand out by focusing on the details that make them distinctive.