Administrative Assistant

We’re Looking for an Organised & Reliable Administrative Assistant

Join Our Team and Support Our Growing Interior Design Business

The ideal candidate should be proficient in Microsoft Excel and PDF document handling, comfortable working with the Accounts Department, and able to complete tasks accurately, efficiently and independently.

Job Responsibilities:

• Handle day-to-day office administration, including documentation, filing, data entry, record keeping, correspondence and general office coordination.
• Manage and monitor office licenses / insurance / contracts / lorry road-tax and renewal deadlines to ensure timely renewals.
• Oversee office / pantry supplies and inventory, ensuring stock levels are maintained and replenished as needed
• Coordinate with building management on facilities-related matters
• Support onboarding logistics for new hires including workstation setup and e-name card
• Assist in project costing calculation and accounting data entry.
• Coordinate meetings, internal events, and company communications.
• Confident and professional in handling incoming calls and emails, with the ability to understand enquiries, respond appropriately and follow up when required.

Requirements

• Minimum 2 years of relevant administrative experience.

• Good understanding of general office administration and procedures.

• Proficient in Microsoft Excel, Word and PDF handling.

• Good in documentation, filing, data entry and record keeping.

• Confident in handling incoming calls and emails.

• Organised, detail-oriented and good at follow-up.

• Able to work independently with minimal supervision.

• Good communication and coordination skills.