Administrative Assistant

Administrative Assistant – New Restaurant Opening | Brooklyn, NY

We are opening a new full-service restaurant in Brooklyn and are looking for a highly organized, reliable Administrative Assistant to support the restaurant's management and day-to-day office operations.

This is a hands-on administrative support position. We are not looking for an Office Manager, Controller, or senior accounting professional. We are looking for someone who is comfortable working with emails, documents, spreadsheets, invoices, vendors, employee paperwork, and the many administrative details involved in operating a restaurant.

Responsibilities

Manage and respond to routine business emails and correspondence

Maintain organized digital and physical files and records

Enter and maintain information in Excel and spreadsheets

Receive, organize, track, and file vendor invoices

Follow up with vendors regarding invoices, orders, deliveries, and documentation

Assist management with purchasing and order records

Maintain vendor and supplier information

Assist with employee files, onboarding paperwork, and administrative HR documentation

Assist with collecting and organizing payroll/timekeeping information

Prepare basic reports and spreadsheets for management

Track outstanding administrative items and follow up as needed

Answer calls and handle general office communication

Coordinate appointments, meetings, and schedules when required

Support the Restaurant Manager, Chef, and ownership with administrative tasks

Help maintain an organized and professional restaurant office

Preferred Experience

Previous Administrative Assistant, Office Assistant, Bookkeeping Assistant, AP Assistant, or similar experience

Comfortable working with numbers and spreadsheets

Strong Excel or Google Sheets skills

Experience processing or organizing invoices

Experience communicating with vendors or suppliers

Basic AP, bookkeeping, or payroll support experience is a plus

Restaurant, hospitality, hotel, or food-service office experience is a plus, but not required

What We're Looking For

Extremely organized and detail-oriented

Reliable and consistent with follow-up

Professional written and verbal communication

Comfortable learning new systems

Able to prioritize multiple tasks

Comfortable working independently

Good judgment with confidential business and employee information

This is an opportunity to join a new restaurant operation from the beginning and grow with the business.

Pay: $22.00 - $27.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person