Administrative Assistant

DEPARTMENT OF CIVIL AND ENVIRONMENTAL ENGINEERING

Administrative Assistant (Ref. 260820007-IE)

Duties

The appointee will be required to:

(a) assist in the procurement processes, including the preparation of purchase orders and tenders;

(b) handle reimbursements, claims and membership fees;

(c) maintain the office directory and telephone list;

(d) manage the booking of meeting rooms and classrooms;

(e) handle visitor access, including generation of QR code and reservation of car parking spaces;

(f) provide administrative support to academic programmes, office management and the daily operations of the General Office; and

(g) perform any other duties as assigned by the Head of Department or his delegates.

Qualifications

Applicants should:

(a) have five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;

(b) have a good command of both written and spoken English and Chinese, including fluency in Putonghua;

(c) have good computer literacy, including Microsoft Word, Excel, PowerPoint and Chinese word processing;

(d) be pleasant and have a positive work attitude; and

(e) be able to work in a team and have good communication, interpersonal and organisational skills.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 3 September 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics\_for\_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal\_opportunities\_diversity\_and\_inclusion/.