ADMINISTRATIVE ASSISTANT

About the role

We are seeking a highly organized and detail-oriented Admin Assistant to provide administrative support for daily warehouse operations. The successful candidate will be responsible for maintaining accurate inventory records, preparing warehouse documentation, coordinating with internal departments and logistics partners, and ensuring timely and accurate processing of warehouse transactions.

Key responsibilities

• Prepare, process, and maintain warehouse documents, including receiving reports, delivery receipts, transfer documents, and inventory records.
• Encode and update inventory transactions accurately.
• Monitor stock movements and reconcile inventory records with physical inventory.
• Assist in preparing daily, weekly, and monthly inventory and warehouse performance reports.
• Coordinate with the Warehouse Manager, Logistics team, Purchasing, Sales, and other departments regarding inventory availability and warehouse transactions.
• Verify supporting documents for receiving, dispatch, returns, and stock transfers.
• File and maintain warehouse records and documentation in an organized and accessible manner.
• Respond to internal inquiries regarding inventory status and warehouse documentation.
• Ensure compliance with company policies, inventory control procedures, and documentation standards.
• Daily monitoring and submission of employee attendance.

Qualification

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Information Technology, or a related field.
• At least 1 year of experience processing government related documents, warehouse administration, inventory control, logistics, or office administration is preferred.
• Fresh graduates with relevant internships or training are encouraged to apply.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational and documentation skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Willing to work in a warehouse environment and render overtime when required.