Administrative Assistant

About the role

We are seeking a dedicated and organised Administrative Assistant to join IBIDEN Electronics Malaysia Sdn Bhd in Bukit Minyak, Penang. This is a full-time position that plays a vital role in supporting the smooth operation of our administrative functions. As an Administrative Assistant, you will be the backbone of our office operations, ensuring that day-to-day activities run efficiently and that our teams have the support they need to focus on their core responsibilities. This role is essential to maintaining our high standards of organisational excellence and contributing to the overall success of the company.

What you'll be doing

• Managing and organising office schedules, appointments and meetings for management and staff members
• Handling incoming and outgoing correspondence, including emails, post and courier services
• Maintaining accurate filing systems and records management, both physical and digital
• Preparing and formatting administrative documents, reports and presentations
• Coordinating office supplies inventory and placing orders as needed
• Greeting visitors and clients, and directing them appropriately throughout the office
• Supporting human resources with employee documentation, onboarding and general administration
• Assisting with event coordination and meeting preparations
• Performing general clerical duties including data entry, photocopying and transcription
• Liaising with internal departments and external parties to facilitate smooth communication and operations

What we're looking for

• Proven experience working in an administrative or office support role, preferably in a manufacturing or electronics industry environment

• Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively

• Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint

• Attention to detail and accuracy in all administrative tasks and documentation

• Ability to work independently and as part of a team in a fast-paced environment

• Familiarity with office management systems and databases

• Flexibility and willingness to support various departments as needed

• Secondary education qualification or equivalent; diploma or certificate in business administration or secretarial studies is preferred

What we offer

At IBIDEN Electronics Malaysia Sdn Bhd, we value our employees and are committed to providing a supportive and inclusive workplace. We offer the following benefits and opportunities:

• Competitive salary package commensurate with experience and qualifications
• Comprehensive benefits including health insurance coverage
• Opportunities for professional development and skills enhancement through training programmed
• A collaborative and inclusive work environment where your contributions are recognised and valued
• Career progression opportunities within a growing and successful organization
• Work-life balance initiatives to support your wellbeing
• A modern workplace located in Bukit Minyak, Penang with convenient access and facilities

About us

IBIDEN Electronics Malaysia Sdn Bhd is a leading manufacturer in the electronics industry, known for our commitment to quality, innovation and operational excellence. As part of the IBIDEN Group, a globally recognised company with a strong reputation for precision manufacturing, we are dedicated to producing high-quality electronic components and materials. Our company culture is built on the values of integrity, teamwork and continuous improvement. We invest in our employees' professional development and foster an environment where talented individuals can thrive and contribute meaningfully to our success. With a presence in Bukit Minyak, Penang, we serve customers across diverse industries and maintain the highest standards of quality and customer service.

Apply now

If you are a motivated and detail-oriented administrative professional looking for an exciting opportunity to contribute to a successful electronics manufacturing company, we would love to hear from you. Please submit your CV, cover letter and any relevant qualifications to our recruitment team. Join IBIDEN Electronics Malaysia Sdn Bhd and become part of a dynamic team dedicated to excellence.