Administrative Assistant

ParkEPS is seeking a highly organized and dependable Administrative Assistant to provide day-to-day administrative and operational support to its engineering and business teams. The successful candidate will help coordinate schedules, maintain records, prepare documents, and ensure administrative processes run smoothly.

Key Responsibilities

• Provide administrative support to engineering, project management, and leadership teams.
• Prepare, format, and maintain reports, correspondence, spreadsheets, and business documents.
• Manage calendars, meetings, appointments, and internal schedules.
• Maintain accurate electronic and physical records.
• Enter and update project, customer, vendor, and administrative information.
• Assist with preparing project documentation, presentations, and meeting materials.
• Coordinate internal communications and respond to routine inquiries.
• Organize and maintain files to ensure documents are easily accessible.
• Assist with processing invoices, purchase orders, expense reports, and other administrative records.
• Track project-related information and follow up on outstanding administrative tasks.
• Coordinate with vendors, clients, and internal departments when necessary.
• Assist with office supply management and general office organization.
• Support onboarding and other employee-related administrative activities.
• Handle confidential business and personnel information appropriately.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years of experience in administrative support or a similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Professional and courteous approach when interacting with clients, vendors, and colleagues.
• Ability to work independently while also contributing effectively to a team.
• Experience supporting engineering, technical, construction, energy, or professional-services organizations is a plus.

Compensation & Benefits

• Competitive salary based on experience and qualifications.
• Paid training and professional development.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• 401(k) contributions.
• Career development opportunities.
• Collaborative professional work environment.

Ideal Candidate

The ideal candidate is organized, proactive, and dependable, with strong communication skills and excellent attention to detail. They should be comfortable handling multiple administrative responsibilities while supporting technical and project-focused teams. A professional attitude, willingness to learn, and ability to maintain accurate records are essential for success in this role.