Administrative Assistant

Job Purpose

An Administrative Assistant ensures the efficient day-to-day operations of the office, and support the work of management and other staff, for Paralyzed Veterans of America, Kentucky-Indiana Chapter (KIPVA).

Essential Responsibilities:

• Answer phones, greet visitors, respond to general inquiries, and provide a professional first impression for the Chapter.
• Supports day-to-day office operations, including mail, supplies, files, records, and general administrative needs.
• Assist Chapter staff, the Office Manager, the Chapter President, and the Board of Directors with correspondence, scheduling, travel, documents, and meeting preparation.
• Prepare Board packets, draft meeting minutes for review, and submit required monthly reports to the National office.
• Help maintain the Chapter website and social media
• Create newsletters, flyers, mailings, reports, and other communication materials.
• Use tools such as Microsoft 365, Adobe, Mail Merge, Zoom, QuickBooks, Canva, and digital filing systems to support office and communication needs.
• Participate in Chapter events and fundraisers.

Qualifications:

• Strong communication, organization, and attention to detail.
• Ability to manage multiple priorities and work professionally with staff, Board members, visitors, vendors, and community partners.
• Comfortable in earning new technology, solving basic office-system issues, and working independently.
• A positive, mission-driven attitude and a willingness to support KIPVA’s veteran service mission.

To Apply:

Please submit your resume and a brief summary of your relevant experience to [email protected].

Pay: $20.00 per hour

Work Location: In person