Administrative Assistant

Administrative Assistant at Toolad Location: Texas — 100% Remote

Job Type: Full Time

Salary: $49,500 - $57,000 per year

About The Role Toolad is hiring for the Administrative Assistant role. In this position, you will provide day-to-day administrative, scheduling, communication, and document support. The work supports digital marketing, advertising campaigns, client coordination, content, audience engagement, and analytics. This is a full-time, 100% remote position open to candidates based in Texas.

Responsibilities

• Manage calendars, appointments, shared inboxes, routine correspondence, and administrative requests.
• Prepare, proofread, organize, and distribute documents, spreadsheets, meeting notes, presentations, and routine reports.
• Maintain orderly digital filing systems, contact lists, trackers, templates, and reference documents.
• Schedule meetings, confirm participants, organize agendas, and follow up on action items and pending requests.
• Coordinate routine requests with internal teams, customers, vendors, or partners and route issues to the correct owner.
• Handle confidential company information carefully and keep accurate records of completed administrative work.

Requirements

• High school diploma or equivalent; relevant office or administrative experience is helpful.
• Comfort using Microsoft Office or Google Workspace, email, shared calendars, spreadsheets, and collaboration tools.
• Strong organization, written communication, proofreading, and time-management skills.
• Ability to manage several priorities, meet deadlines, and follow through without constant supervision.
• Reliable internet access and a professional remote workspace.
• A pre-employment background check is required.

To apply, submit your resume and complete our online application form. Please make sure your contact information and work history are current before submitting.