Administrative Assistant

Responsibilities

• Assist in reception duties and provide administrative support in matters relating to clients and file management.
• Answer telephone calls and direct them to lawyers, legal managers, or secretaries as appropriate.
• Assist in opening and closing files, ensuring proper documentation.
• Record client information and conduct conflict data searches.
• Escort clients to meeting rooms and notify the relevant lawyers, legal managers, or secretaries.
• Serve coffee or tea to clients during meetings.
• Issue receipts and record office payments accurately in the Clio data system; liaise with the Accounts Manager.

Requirements

• 2 to 3 years of relevant administrative experience preferred.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook) and the Clio system.
• Strong organisational skills and attention to detail.
• Meticulous, systematic and organized, strong administrative skills.
• Communicate professionally and confidently.
• Comfortable to handle confidential information
• Ability to manage multiple tasks, meet deadlines, and work independently.
• Responsible, proactive, and willing to learn.

Benefits:

• Dental insurance
• Health insurance

Gloria James-Civetta & Co (“GJC Law”), is a well-established law firm based in Singapore. Our firm is made up of legal experts in a wide range of areas including Local and International Divorces, Family Law matters, Estate Law, Corporate & Commercial Law, Civil Disputes, Criminal Law (white and blue collar crimes), Litigation and Mediation.

At GJC Law, we pride ourselves on our commitment to professionalism, integrity, and client-focused service. Joining our team means becoming part of a supportive environment where your contributions help ensure smooth operations and excellent client experiences.