Administrative Assistant

This is an administrative and coordination role supporting daily operations, including management of records, materials tracking, driver coordination, and document management for a batching plant operation.

Key responsibilities

• Maintain and update daily management records and registers
• Maintain inward and outward records for materials and items
• Handle daily communication and work coordination with drivers
• Assist in arranging drivers' work schedules and tasks
• Collect and maintain drivers' overtime records and overtime forms
• Manage and update batching plant certificates, permits, and related documents
• Monitor certificate expiry dates and follow up on renewals and updates
• Handle the purchase and renewal of vehicle road tax and insurance
• Maintain proper records of vehicle road tax and insurance expiry dates
• Assist with daily external communication and coordination with suppliers, contractors, drivers, and relevant parties

Job Requirement

• Diploma or equivalent qualification in Business Administration, Management, or a related field
• Previous experience in administration, construction, logistics, or project operations is an advantage
• Good communication and coordination skills
• Good knowledge of Microsoft Office (Word, Excel, Outlook)
• Able to maintain accurate records and handle multiple tasks
• Responsible, organized, detail-oriented, and able to work independently
• Willing to communicate and coordinate with drivers, suppliers, contractors, and other external parties
• Mandarin language ability is an advantage for communication with Chinese-speaking management and colleagues