Administrative Assistant

About the role

IDG Capital is seeking a dedicated and organised Administrative Assistant to join our Finance team on a full-time basis. Based in Central, this role will provide essential support for the smooth and efficient operation of our office.

The successful candidate will be responsible for managing daily office administration, coordinating logistical arrangements, and maintaining accurate and well-organised document filing systems. This role is suited to a proactive and detail-oriented individual who can manage multiple priorities effectively while providing reliable support to the Finance team and wider organisation.

Key responsibilities

• Assist with daily office administration and operations, including receiving visitors, answering phones, arranging courier services, maintaining office supplies, ordering stationery, purchasing other miscellaneous supplies, maintaining equipment, liaising with property management, and overseeing routine cleaning.
• Assist in organizing, verifying, and classifying document and expense reimbursement records to ensure compliance with company policies.
• Responsible for establishing, maintaining, and optimizing company records and administrative filing systems (both hardcopy and electronic), ensuring all contracts, vouchers, and sensitive documents are accurately categorized, securely stored, and easily retrievable.
• Handle routine business documentation, follow-ups, and basic paperwork preparation (e.g., handling daily bank correspondence).
• Provide meeting support, logistical coordination, and cross-departmental coordination for company meetings.
• Update staff leave records from time to time and maintain a proper leave filing system to support monthly attendance data processing.
• Providing general administrative support to staff members as required

What we're looking for

• Bachelor's degree or higher in Business Administration, Administration, Languages, Journalism, or related fields, with approximately 2 years of administrative, secretarial, or relevant assistant work experience in Finance Department.
• Strong organizational and filing skills, detail-oriented, and possesses a strong sense of confidentiality and integrity. Willing to learn and strive for continuous development.
• Fluent in Mandarin, English, and Cantonese with strong written and verbal communication skills in all three languages.
• Proficient in Microsoft Office (especially Excel for data handling), Zoom, and other office software.

About us

We are a rapidly growing venture and private equity firm focusing on investments in the Greater China region. To cope with our business expansion, we are looking for dynamic and self-motivated candidates to join us.

Apply now

If you meet the above requirements and are interested in joining our team, please submit your CV and a covering letter detailing your relevant experience and why you are interested in this position.