Administrative Assistant

Job Summary

We are seeking a proactive and highly organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and clients, manage daily office operations, and support various administrative functions to ensure smooth and efficient workflow. Your energetic approach and attention to detail will help foster a professional environment that promotes productivity and excellent customer service.

Responsibilities

• Greet visitors, answer multi-line phone systems, and direct calls with professionalism and courtesy.
• Manage calendar appointments, schedule meetings, and coordinate events to optimize team productivity.
• Perform data entry tasks using spreadsheets, word processing, and other productivity software with accuracy and speed.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
• Support office management duties including supply ordering, inventory tracking, and equipment maintenance.
• Assist with client communication by preparing correspondence, proofreading documents, and managing email inquiries.
• Provide exceptional customer support at the front desk by addressing inquiries promptly and courteously.

Requirements

• Proven office experience with strong clerical skills including data entry, filing, and document proofreading.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and database management.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong computer literacy including technical proficiency in office management software such as QuickBooks or similar tools.
• Exceptional phone communication skills along with proper phone etiquette for handling multi-line phone systems.
• Bilingual abilities are a plus to support diverse client needs; fluency in additional languages is advantageous.
• Previous experience in customer service or front desk roles demonstrating professionalism and positive client interaction.
• Strong time management skills with the ability to multitask efficiently while maintaining attention to detail.

Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! We value energetic professionals who thrive on delivering exceptional support while fostering a welcoming environment for clients and colleagues alike.

Pay: $15.00 - $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person