Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. As an energetic and proactive team member, you will serve as the first point of contact for visitors and clients, manage essential clerical tasks, and ensure the smooth functioning of our office environment. Your technical proficiency, excellent communication skills, and organizational expertise will be key to thriving in this fast-paced setting. This paid position provides a chance to develop your administrative skills while contributing to a vibrant workplace culture.

Duties

• Manage multi-line phone systems, answer inquiries with professionalism and courtesy, and direct calls efficiently
• Perform data entry tasks using spreadsheets and productivity software such as Microsoft Office, ensuring accuracy and timeliness
• Handle front desk responsibilities including greeting visitors, managing appointments, and maintaining a professional office atmosphere
• Organize files, documents, and records through effective filing systems—both digital and physical—ensuring easy retrieval
• Assist with calendar management for staff, scheduling meetings, appointments, and coordinating logistics for events or conferences
• Support office management activities by monitoring supplies, processing invoices via QuickBooks accounting software, and maintaining office equipment
• Provide excellent customer service by addressing client needs promptly and communicating clearly via phone or email

Experience

• Proven clerical or administrative experience in an office environment with familiarity in office management practices
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills
• Experience using multi-line phone systems and demonstrating excellent phone etiquette
• Bilingual abilities are highly desirable to support diverse client communication needs
• Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
• Previous experience with QuickBooks or similar accounting software is a plus
• Personal assistant experience or roles involving calendar management and client communication will be considered advantageous

Join us as an Administrative Assistant to bring energy, efficiency, and professionalism to our office! Your dedication will help create a welcoming environment while ensuring operational excellence. We value proactive individuals who thrive on organization, clear communication, and delivering outstanding support every day.

Pay: $15.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Referral program

Experience:

• Microsoft Office: 1 year (Required)

Language:

• Spanish (Preferred)

Ability to Commute:

• Salt Lake City, UT 84116 (Required)

Work Location: Hybrid remote in Salt Lake City, UT 84116