Administrative Assistant

Who you are

• Associate’s degree in a related field
• 3+ years of administrative experience in a fast-paced environment with multiple competing deadlines
• High proficiency in Google Workspace and Microsoft Office (Excel, Word, PowerPoint)
• Excellent written and verbal communication skills with a polished, professional demeanor
• Strong organizational, time management, and reliability skills. Attention to detail with the ability to work independently
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts
• All employment is contingent upon the successful clearance of a background check and drug test
• Bachelor’s degree in a related field
• Excellent interpersonal skills and the ability to handle sensitive and confidential information with discretion, professionalism, and diplomacy
• Team-oriented mindset with a willingness to contribute to a collaborative work environment
• Strong customer service orientation with a professional, approachable, and positive attitude
• Office environment requiring movement between multiple offices and floors
• Extended periods of sitting
• Ability to lift up to 20 lbs

What the job involves

• Silvus is seeking an Administrative Assistant, Human Resources, who will provide comprehensive administrative support to the Human Resources team
• Reporting to the Senior Human Resources Administrator, this role supports scheduling, onboarding and offboarding paperwork, assisting with employee resources, and other administrative tasks that support the Human Resources team
• Assist the Human Resources team with administrative support
• Update and maintain records and files; perform scanning, emailing, copying, and organizing tasks, including job description conversions and obtaining signatures via Zoho sign
• Support new hire orientation and employee offboarding processes and paperwork. Provide tours for new employees
• Assist with obtaining proper/compliant signatures on job descriptions, filing, and maintaining folders
• Maintain and update internal resources such as emergency contact information, organizational charts, company directory, badges, etc
• Monitor out-of-office emails and serve as a point of contact for employee inquiries
• Provide information to employees inquiring about LOAs and other related benefits
• Coordinate and schedule appointments and meetings for HR team members
• Serve as backup support for the Front Desk team
• Assist with planning and executing company events, including weekly lunches, monthly birthday celebrations, quarterly All-Hands meetings, holiday luncheon, and other employee events
• Liaise between Human Resources and other departments
• Provide support for any internal or external reporting and assist with any ad hoc projects needed
• Coordinate travel arrangements, including flights and hotel accommodation, as required
• Collaborate with Front Desk and Facilities teams on various tasks and projects
• Occasional travel to other locations may be needed
• Perform other related duties of which the above are representative

Benefits

• Flexible work models
• Paid time off
• Paid parental and family leave
• Health care benefits
• Global wellness resources
• Employee assistance programs
• Rotation programs
• Mentor relationships
• Learning and development opportunities
• Retirement benefits
• Employee bonuses
• Stock grants & employee stock purchase plans