Administrative Assistant

Overview

Join a dynamic property management team as a Administrative Assistant, where your enthusiasm and organizational skills will help streamline operations and enhance resident satisfaction. This role offers an exciting opportunity to work closely with property managers, leasing agents, and maintenance teams to ensure properties are well-maintained, residents are supported, and administrative processes run smoothly. Your proactive approach will contribute to creating welcoming communities and efficient property operations.

Duties

• Assist in managing lease or rental agreement processes, including drafting, reviewing, and renewing contracts in compliance with Fair Housing regulations and landlord-tenant law.
• Support property leasing activities by coordinating showings, processing applications, and communicating with prospective tenants.
• Utilize property management tools to update records, track rent payments, and manage tenant information accurately.
• Handle client communication with professionalism via phone, email, and in person, ensuring excellent customer service at all times.
• Maintain records through data entry, filing, and managing legal administrative documents related to property management.
• Assist in processing rent payments and maintaining payment records.
• Coordinate property maintenance requests and facilities management activities to ensure properties are safe, functional, and appealing.
• Contribute to team management by collaborating effectively with colleagues and supporting office administrative functions such as filing and record keeping.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative or customer service experience preferred.
• Property management or real estate experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with property management software is a plus.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information professionally.

Required Skills

• Customer service excellence
• Attention to detail
• Time management and prioritization
• Problem-solving abilities
• Data entry accuracy
• Recordkeeping and document management
• Professional communication
• Ability to work independently and collaboratively

This position plays a vital role in supporting daily property operations and ensuring a positive experience for residents, prospective residents, and business partners.

Pay: $40,000.00 - $45,000.00 per year

Work Location: In person