Administrative Assistant

Overview
We are seeking a dedicated and organized Administrative Assistant to join our growing team at RC&C CPAs. We are a fast pace Certified Public Accounting Firm, located in Covina, CA. The ideal candidate will be responsible for ensuring the smooth operation of our office, providing administrative support, and maintaining effective communication within the organization. This role is essential for enhancing productivity and fostering a positive work environment.

Duties

• Manage front desk operations, including greeting visitors and answering telephone calls with professionalism and courtesy.
• Oversee calendar management, schedule appointments, and coordinate meetings for staff members.
• Use the Microsoft Office suite and other software tools to create, organize, and maintain documents and records.
• Provide administrative support by preparing correspondence, reports, and other documents as needed.
• Assist with office supply inventory and place orders when necessary.
• Maintain a clean and organized office environment that promotes efficiency.
• Communicate effectively with team members and clients, ensuring inquiries are addressed promptly.
• Support projects assigned by management and contribute to the overall success of the office.
• Maintain the client database and manage digital and physical client files.
• Prepare engagement letters and other client communications.
• Perform workflow maintenance, including updating assignments, statuses, due dates, and other tracking information to keep work moving accurately and on schedule.
• Develop and maintain working knowledge of firm systems and software; assist with procedure documentation, system updates, and staff training as assigned.
• Protect confidential client and employee information and follow firm privacy and security procedures.

Qualifications

• Proven experience in an office administration role or similar position is preferred.
• Strong computer literacy with proficiency in Microsoft applications (Outlook, Excel, Word, etc.)
• Minimum typing speed 60 WPM required
• Excel working knowledge of basic formulas required
• Excellent phone etiquette and interpersonal skills to interact with clients and colleagues effectively.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
• Familiarity with calendar management tools and techniques is essential.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Accounting Firm experience is a plus.

If you are an enthusiastic individual who thrives in an administrative role and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $24.50 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Administrative: 2 years (Preferred)

Ability to Commute:

• Covina, CA 91724 (Required)

Ability to Relocate:

• Covina, CA 91724: Relocate before starting work (Required)

Work Location: In person