Administrative Assistant

ADMINISTRATIVE ASSISTANT - Aplica para las ciudades de Bogotà -Armenia - Barranquilla - Bucaramanga - Cali - Ibague - Manizales - Med.ellin y Pereira.

Job Description: we are looking for a highly organized and dependable Bilingual Administrative Assistant to support our day-to-day office operations.
This role will focus primarily on administrative support, including calendar coordination, vendor communication, scheduling, documentation, and maintaining organized systems for the team. The ideal candidate is proactive, detail-oriented, comfortable communicating with vendors and clients, and able to manage multiple tasks at once.
The position will begin as a full-time in-office role to allow for proper training and integration with the team. Once the employee is fully trained and consistently meeting expectations, the position will transition to a hybrid schedule.
Construction experience is a plus, but it is not required.
Responsibilities:

• Manage calendars, appointments, meetings, and scheduling
• Coordinate with vendors, subcontractors, suppliers, and other external partners
• Communicate with vendors regarding scheduling, follow-ups, and general administrative needs
• Maintain organized files, records, documents, and office information
• Assist with preparing and organizing documents for current and future construction projects
• Use company software to create, organize, and maintain custom templates for future building projects
• Help maintain and update recurring templates, forms, and administrative processes
• Track important dates, appointments, and follow-up items
• Assist with general office administration and day-to-day support
• Communicate important information to the appropriate team members
• Follow up on outstanding items and help ensure tasks are completed on time
• Support the team with other administrative duties as needed Qualifications
• Required
• Fluent in English and Spanish
• Strong organizational and time-management skills
• Excellent verbal and written communication
• Experience managing calendars, schedules, appointments, or administrative tasks
• Experience communicating with vendors or external partners
• Comfortable learning and using new software
• Strong attention to detail
• Ability to manage multiple priorities
• Reliable, professional, and proactive
• Strong follow-up skills and ability to take initiative

Preferred

• Previous construction industry experience
• Experience working with contractors, subcontractors, vendors, or suppliers
• Experience with construction or business management software
• Experience creating or customizing templates, forms, or documents within software
• Previous experience in an administrative assistant, office administrator, receptionist, or similar role

Lugar de trabajo: Empleo presencial