Administrative Assistant

RECRUITMENT ANNOUNCEMENT

August 27, 2026

Available

County Pay Grade: 62

Starting Salary: $ 36,733

Closing Date for Receipt of Applications: Open Until Filled

General Statement of Duties

Performs responsible administrative work involving a variety of office assistance and program support tasks for the County department.

Distinguishing Features of the Class

An employee in this class performs a variety of responsible administrative and program support work for the assigned department. Work may include serving as contact for citizens and staff on program area assigned; supporting boards and committees with agenda preparation and taking meeting minutes; preparing specialized reports; establishing and maintaining a variety of departmental records, files and data, including financial records; completing required budget forms and travel reimbursements; maintaining and tracking financial data; and providing other administrative support to the department director. Work may also involve processing invoices, preparing purchase orders, preparing department reports and handouts, and considerable public contact with a wide variety of individuals requiring judgment and tact and the ability to explain department or division operations. Guides may include a variety of written manuals and instructions, as well as oral instructions. Work requires independence and self-initiative and a knowledge of department or division operations so the duties can be performed effectively. Precedent setting situations are referred to higher level supervisors. Work is typically performed under the supervision of a department or large division head and is evaluated through observation, conferences, and the quality and effectiveness of work completed.

Duties and Responsibilities

Essential Duties and Tasks

Answers telephone and/or greets visitors; directs calls or visitors and gives program and department information based on type of request; selects appropriate materials to answer questions and provide assistance; and takes messages as appropriate.

Develops and maintains filing systems; compiles information requiring the selection of data from established records or reports; established databases or spreadsheets to store, retrieve and track data.

Compiles reports from program and service activity data requiring limited research; creates records by posting general program activity on established forms, files, computer databases, spreadsheets, etc.

Processes department accounts payable; requests purchase requisitions; maintains and tracks financial data for department budget.

Attends board and committee meetings; prepares meeting packets, agendas and handouts; takes meeting minutes; coordinates the set up for meetings.

Composes, drafts, and types letters, memoranda, agendas, reports, and other correspondence; efficiently answers and disseminates information and time sensitive correspondence.

May assist with the preparation and monitoring of the operating budget.

Receives, sorts, processes and distributes incoming and outgoing mail; determines which requires the attention of the department head.

Reviews and verifies records and reports for correct information; processes documents based on review and verification; proofreads final documents; files and retrieves materials.

Collects, copies and assimilates data to be used for department programs.

Orders and maintains department office supply inventory.

Coordinates travel arrangements and assists with travel reimbursement.

Responds to public records inquiries and requests; updates department website as needed.

Performs administrative support duties for the department director.

Additional Job Duties

Performs related duties as required.

Recruitment and Selection Guidelines

Knowledge, Skills, and Abilities

Considerable knowledge of modern office procedures, practices and related office information technology equipment, software, and peripherals.

Working knowledge of the County’s administrative policies and procedures including accounting, purchasing, and budgeting.

Working knowledge of the department and county program, policies and procedures.

Skill in the use of information technology equipment and associated software products such as word processing, spreadsheets, and databases used to create and maintain records, minutes, and reports.

Skill in independently and accurately preparing meeting agendas, and taking and transcribing minutes of official public meetings.

Ability to be tactful and courteous in dealing with the public and to give basic information on departmental programs in response to inquiries.

Ability to gather and compile materials from a variety of sources.

Ability to work independently on responsible administrative support tasks, some of which may be confidential or sensitive.

Ability to keep fiscal and statistical records, ledgers and files and provide information correctly and concisely, both orally and in writing.

Ability to schedule activities, participants, and meetings based on specific oral or written instructions.

Ability to effectively arrange and place records, reports and files into a proper sequence.

Ability to establish and maintain effective working relationships with public officials, management, coworkers, customers and the general public.

Physical Requirements

Must be able to physically perform the basic life operational functions of climbing, stooping, kneeling, crouching, reaching, standing, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions.

Must be able to perform light work exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects.

Must possess the visual acuity to prepare and analyze data and figures, operate a computer terminal, do some accounting tasks, operate a computer terminal, and to do extensive reading.

Desirable Education and Experience

Graduation from business school or community college and at least two years of considerable secretarial or clerical experience at a journey level; or an equivalent combination of education and experience.

Application Process: A completed and signed state application (PD-107) must be received by Mandi Amos, Human Resources for Cherokee County, 75 Peachtree St Murphy, NC 28906 or emailed to [email protected] application can be obtained and found on-line at the North Carolina Office of State Personnel website (https://oshr.nc.gov/document/nc-state-government-application-employment-pd-107 ) or at Tri-County NCWorks Career Center, 800 West US Hwy 64, Murphy, NC 28906 (formerly NC Employment Security Commission, located next to Waffle King in Murphy). Resumes will not be accepted.

Selection Process: Selection procedures will include detailed review of applications and interviews for most qualified candidates.

Cherokee County is an equal opportunity employer and does not discriminate on the basis of age, race, religion, gender, genetic information, national origin, and/or veteran or military status. Individuals being offered employment through Cherokee County are subject to drug screening and a background check.

Job Details

Category

FULL TIME JOBS

Status

Open

Posted

August 27, 2026 8:55 AM

Closing

Open Until Filled