Administrative Assistant

Administrative Assistant

Job Title:

Administrative Assistant – HR & Operations

Reports To: Human Resources

Location: Head Office, 107 – 2410 Meadowpine Blvd.

Employment Type: On-site, Full-time

Company Overview

 With over 30 years of experience, Vista Security & Investigations Inc. is a proud leader in security solutions across Canada. As a full-service security company, we offer a suite of security services for clients across multiple industries, utilizing cutting-edge technology while still providing a personal touch. No matter when or where, providing the best customer service for all of our clients is one of our top priorities, which is why our contact center and guard services operate 24 hours a day, 7 days a week.

Position Overview

We are seeking a professional, organized, and detail-oriented Administrative Assistant – HR & Operations to provide front-desk support and assist various departments with day-to-day administrative tasks. This is an on-site, entry-level position that will primarily support the HR department while also providing administrative assistance to Finance, Service, and other areas of the business.

Key Resposibilities

·        Greet and welcome visitors and direct them to the appropriate person or department.

·        Answer incoming calls, monitor the general inbox, and respond to or direct inquiries appropriately.

·        Provide general administrative and clerical support to all departments.

·        Assist HR with employee records, filing, data entry, offboarding, documentation, and other administrative tasks.

·        Assist with tracking employee documentation, certifications, licenses, training, and other employment-related requirements.

·        Maintain and organize electronic and physical company records and files.

·        Provide coverage and administrative support to HR during absences, busy periods, or as otherwise required.

·        Assist Finance with basic reconciliations, record keeping, and administrative tasks.

·        Support the Service team with service requests, documentation, and administrative follow-up.

·        Maintain and track uniforms, and other company inventory.

·        Coordinate with vendors and service providers as required.

·        Provide fingerprinting services and maintain related documentation in accordance with established procedures.

·        Assist with office activities, events, and general office coordination.

·        Perform other administrative duties and special projects as assigned.

 

General

  This role description outlines the primary responsibilities of the position and may be

amended from time to time to reflect operational requirements. Additional duties may

be assigned as required.

Schedule

Monday to Friday, 8:30 AM – 4:30 PM

What We Offer

·        $22.00/hr

·        Benefits plan

·        Training and ongoing support from management

·        Opportunities for growth within Vista Security & Investigations

·        24/7 operational support from leadership and team members

·        On site parking

Requirements

·        Must be legally eligible to work in Canada.

·        Physically capable of standing and walking for extended periods.

·        Reliable transportation

What We're Looking For

·        Previous experience in reception, administration, customer service, or HR is an asset.

·        Education or experience in Human Resources, Business Administration, or a related field is an asset.

·        Strong organizational skills and attention to detail.

·        Professional and friendly communication skills.

·        Ability to handle confidential information with discretion.

·        Proficiency with Microsoft Office and ability to learn new systems quickly.

·        Ability to manage multiple priorities and work independently.

·

Reliable, professional, and eager to learn and take on additional responsibilities.

We encourage applications from individuals who may not meet every qualification but are motivated, dependable, and eager to grow within the security operations field.

Equal Opportunity & Accessibility

Vista Security & Investigations Inc. is committed to fostering an inclusive, diverse, and respectful workplace. We welcome applications from all qualified individuals regardless of race, ethnicity, gender identity, sexual orientation, age, disability, religion, or background.

If you require accommodation at any stage of the recruitment or hiring process, please contact at [email protected]

AI Disclosure

Vista Security & Investigations Inc. may use AI tools to support parts of the recruitment process, but all hiring decisions are made by our human recruitment team.