Administrative Assistant

About the role

The Administrative Assistant supports Lakbyte’s case management and operations teams by keeping documents, records, tasks, and internal workflows organized and up to date.

This is a back-office role and does not involve providing legal advice or independently managing client cases.

To apply, you must complete this application form:
https://forms.gle/kAnc5ekV4BCmEmyG8

Applications submitted without completing the form will not be considered.

Key Responsibilities

• Prepare and organize forms, documents, and digital case files.
• Check information for completeness and consistency and flag discrepancies.
• Assist with preparing case files and document packages for review or submission.
• Maintain accurate trackers, task statuses, and internal records.
• Follow up internally on outstanding administrative items.
• Coordinate with Case Managers, translators, and other team members as needed.
• Upload, rename, organize, and match documents according to internal procedures.
• Support other administrative and operational tasks as assigned.

About You

• Highly organized and detail-oriented.
• Strong written English and communication skills.
• Comfortable working with documents, spreadsheets, trackers, and online systems.
• Able to follow SOPs, checklists, and established processes.
• Capable of managing multiple tasks and priorities.
• Previous experience in administration, legal support, document processing, immigration, or operations is preferred.

FULL-TIME COMMITMENT

This is a full-time role requiring your complete professional attention during working hours. It is not suitable for candidates attending school, operating a business/practice, holding another job, or managing competing professional responsibilities.

Candidates with a notice period of up to one month are welcome to apply.