Administrative Assistant

Siddons-Martin Emergency Group Benefits

Employee-owned company!

Monday-Friday schedule

Company Sponsored Benefits:

• Medical (PPO & HDHP options), Company

HSA match, Dental, Vision, Short-Term

Disability, Accident and Hospital Indemnity

Insurance, Telehealth, Voluntary Life

Insurance, Voluntary Critical Illness

• 401K with Employer Match
• Employee Stock Ownership Program
• Paid Holidays and Paid Time Off
• 4 Weeks Paid Parental Leave
• Paid Training & Safety Equipment

Company Paid Benefits:

• Basic Life & AD&D, Critical Illness
• Insurance, Long-Term Disability
• Employee Assistance Program
• Verizon Wireless Company Discount (eligibility requirements)

Summary

The Order Management Assistant’s primary responsibility will be to enter and update data in F&O, our ERP system. This role requires high attention to detail, excellent organizational skills, and the ability to effectively prioritize tasks as assigned.

Duties and Responsibilities

• Collects data and inputs information into F&O (ERP)
• Regularly reviews records for accuracy and performs regular backups of information to ensure data preservation
• Updates databases with new or revised information as necessary
• Sorts and organizes paper records or notes after data entry
• Prepares digital materials or files for printing
• Provides team members with requested data, information, or assistance in locating specific parts
• Facilitate timely and accurate order management of environmental and refuse vehicles
• Collaborate with cross-functional business partners (internally and externally) to ensure orders are fulfilled accurately and efficiently
• Ensure timely communication of changes on sales orders with the Sales Team
• Completion of related tasks as requested

Qualifications

• Excellent and precise data entry and typing skills
• Excellent verbal and written communication skills
• Ability to work independently and think critically to problem solve
• Self-motivated with an excellent teamwork mentality
• Detail-oriented, organized, and a strong multi-tasker

Travel

Limited travel may be required.

Education and/or Experience

• High school diploma or equivalent required
• Strong proficiency in Microsoft Office, particularly in Excel, is required
• Some data entry experience highly preferred
• Dynamics 365 experience preferred, not required

Physical Demands

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.