Administrative Assistant

We are looking for a **Smart, Efficient, and Fast-learning** Administrative Assistant who is fluent in **Mandarin and English** to join our team. This position works **directly with the General Manager** providing high-level administrative support and ensuring smooth daily operations.

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## **Core Responsibilities**

**Providing Administrative Support:**

- Support the General Manager with a wide range of administrative tasks.

**Handling Office Duties:**

- Answer phone calls, organize files, draft emails, schedule meetings, and maintain databases.

**Organizing and Managing Files:**

- Keep records accurate, filed, and archived for easy retrieval.

**Communicating Effectively:**

- Draft and edit documents, prepare presentations, and manage communication channels (email, phone, etc.).

**Supporting Staff:**

- Manage executive calendars, coordinate travel, and handle confidential administrative tasks for the Director and General Manager.

**Additional Duties May Include:**

- Drafting letters, memos, reports, and internal communications
- Data entry and database maintenance
- Assisting in planning and coordinating company events

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## **Key Skills & Requirements**

- **Fluent in Mandarin and English** (spoken and written)
- Native/near-native level Mandarin proficiency is required
- Valid driver's license
- Highly **organized** with excellent **time management**
- Strong **communication** and **interpersonal** skills
- High level of **integrity**, **discretion**, and **attention to detail**
- Quick learner with strong **problem-solving** abilities
- Proficient in **Microsoft Office** and general office software
- Strong **follow-up skills** to ensure tasks are completed efficiently and nothing is missed
- Previous admin or executive support experience is an advantage
- Australian work rights are required for this position

**About Us**

**Bocini** is one of Australia's leading uniform and apparel suppliers, providing innovative designs, reliable stock service, and quality garments to schools, sports clubs, and businesses across Australia and New Zealand