Administrative Assistant

This position is responsible for supporting the regional manager and project managers with the management of construction projects. The Administrative Assistant will coordinate office administration and procedures. Must be experienced in handling a wide range of administrative and executive support related tasks and be able to work independently. Looking for a well-organized individual who is comfortable interacting with a broad range of personalities.

Responsibilities:

Responsibilities include, but are not limited to:

• Assist project managers with bid preparation and front-end project related paperwork
• Process daily reports, payroll, expense reports from the field
• Manage the regional approval process for vendor invoices
• Coordinate the routing of project paperwork to corporate office for processing
• Assist project managers with project closeout documentation
• Opening and routing incoming mail
• Answering the telephone and conveying messages

Job Requirements:

• Proven administrative assistant experience in the construction industry.
• Strong ability and understanding of Excel, Word, and Outlook
• Must be able to communicate effectively, both verbally and in writing, and be able to interface with individuals at all levels of the organization
• Attention to detail is critical
• Excellent time management skills and ability to multi-task and prioritize work
• High School Diploma
• 2-4 years of related work experience preferred

EOE/Minorities/Females/Veterans/Disability (Compliant with the new VEVRAA and Section 503 rules)

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