Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone with strong office management skills, technical proficiency, and a passion for delivering outstanding customer service. If you thrive in a fast-paced setting and excel at multitasking, we want to hear from you!

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office applications
• Maintain organized filing systems, update records, and ensure document proofreading for accuracy
• Support office management by coordinating appointments, scheduling meetings, and managing calendars
• Assist with client communication through phone calls, emails, and written correspondence while practicing excellent phone etiquette
• Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking
• Provide general clerical support including word processing, document preparation, and maintaining office supplies

Qualifications

• Proven experience in office administration or clerical roles with demonstrated organizational skills
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Experience using QuickBooks or similar accounting software is preferred
• Excellent communication skills in both English and bilingual capabilities are a plus
• Ability to handle multi-line phone systems confidently and provide exceptional customer support
• Strong time management skills with the ability to prioritize tasks effectively
• Previous experience at a front desk or personal assistant role is highly desirable
• Demonstrated attention to detail in proofreading, data entry, and document management

Join us to be part of a vibrant team dedicated to excellence! This role offers an engaging work environment where your organizational talents and technical skills will shine. We value proactive individuals who are eager to contribute to our success through efficient office management and outstanding client interactions.

Pay: $25.00 - $30.00 per hour

Expected hours: 43.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health savings account
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: In person