Administrative Assistant

📍 Location: Batu Kawan, Penang
📅 Contract Duration: 6 Months
🚀 Onboard Date: 1 October 2026
💰 Basic Salary: RM3,000 – RM3,300/month

🌟 Join a Global Technology & Manufacturing Environment

We are looking for an organized, detail-oriented and proactive Administrative Assistant to support a growing Consumer Product Management Team in Batu Kawan, Penang.

This is a great opportunity for candidates with solid administrative experience who are looking to gain exposure to a professional, fast-paced and international working environment.

📌 Key Responsibilities

Sample Shipment & Delivery Tracking

• Coordinate sample shipments and ensure timely delivery.
• Track shipments and provide regular updates to relevant stakeholders.

Communication & Administrative Support

• Liaise with internal and external stakeholders.
• Prepare, draft and proofread documents, presentations and correspondence.
• Handle routine inquiries and prioritize messages accordingly.

Meeting Coordination

• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas and assist with meeting minutes/documentation.

Business Travel Arrangements

• Arrange flight bookings, hotel reservations and ground transportation.
• Prepare travel itineraries in accordance with company policies.

Travel Expense & Budget

• Prepare and submit travel budgets through the Concur system.
• Reconcile travel expenses and ensure accuracy and compliance with company policies.

Other Administrative Support

• Assist with department events and activities.
• Support PO/PR and other related administrative tasks.
• Perform other administrative duties as assigned.

🎓 Requirements

Required:

• Diploma in any field.
• Minimum 5 years of experience in administration or a similar role.

Preferred:

• Proven experience in an administrative / coordination role.
• Strong organizational and multitasking skills.
• Able to work independently and manage multiple tasks effectively.

💻 Skills

• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office.
• Familiar with Microsoft Teams and Asana is an advantage.
• Experience with Concur is an added advantage.
• Strong attention to detail and accuracy.
• Good coordination and time-management skills.