Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role involves providing exceptional administrative support across various office functions, ensuring smooth daily operations, and enhancing overall productivity. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to manage multiple tasks efficiently. If you thrive in a fast-paced environment and enjoy supporting a team with your strong organizational and technical skills, this opportunity is perfect for you!

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and bookkeeping software
• Coordinate calendar management, scheduling appointments, meetings, and reminders for staff members
• Assist with office management tasks such as filing, document proofreading, and organizing office supplies
• Provide customer support by responding to inquiries via phone or email, ensuring excellent client communication and customer service
• Support bookkeeping activities including invoicing, expense tracking, and basic financial recordkeeping using QuickBooks or similar software
• Maintain office efficiency by managing clerical tasks such as photocopying, mailing, and filing important documents

Qualifications

• Proven experience in an office environment with strong clerical and administrative skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or other bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong computer literacy with technical proficiency in data entry, word processing, spreadsheets, and productivity software
• Bilingual abilities are a plus to assist diverse client needs and enhance communication within the team
• Exceptional phone etiquette with experience managing multi-line phone systems and providing outstanding customer service
• Previous experience in a dental receptionist or personal assistant role is advantageous but not required

Join us to be part of a vibrant team where your organizational talents will make a real difference! We value energetic professionals who are eager to contribute their skills in office management, client communication, and administrative support. This paid position offers an engaging work environment where your expertise will help keep our operations running smoothly while supporting our mission to deliver exceptional service.

Pay: $12.00 - $15.00 per hour

Expected hours: 40.0 per week

Benefits:

• Relocation assistance

Work Location: In person