Administrative Assistant

• Hannover, Germany
• [email protected]
• ...KINDERGARTEN OPENING SOON...

International Horizons School

Bridging Culture and Building Futures

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Jobs >> Administrative Assistant

Job Title: Administrative Assistant

Department: Management

Reports To: School Principal or Administrative Manager

Job Summary The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the school office. This position plays a vital role in supporting faculty, staff, students, and parents by handling clerical tasks, managing communications, and maintaining accurate records.

Key Responsibilities 2. Administrative Support: 3. Communication: Financial and Operational Tasks: Support for Staff and Students:

• Office Management:
• Serve as the first point of contact for the school office, greeting visitors, answering phones, and addressing inquiries in a professional and friendly manner.
• Maintain the school calendar, schedule meetings, and coordinate events as needed.
• Ensure the office environment is organized, well-stocked with supplies, and runs smoothly
• Prepare, edit, and distribute correspondence, memos, newsletters, and reports.
• Maintain accurate student, staff, and school records, both physical and digital, ensuring confidentiality and compliance with school policies.
• process and manage incoming and outgoing mail, packages, and deliveries.
• Assist with enrollment, admissions, and withdrawal procedures.
• Serve as a liaison between staff, parents, and the broader school community.
• Communicate school policies, announcements, and events effectively to stakeholders
• Coordinate and distribute parent-teacher communication and reminders
• Manage basic financial tasks, such as processing payments, tracking expenses, and managing invoices
• Assist with budget preparation and tracking as directed by school leadership.
• Oversee attendance records, substitute teacher scheduling, and timekeeping logs.
• Assist teachers with administrative tasks, such as photocopying, filing, and creating materials for classroom use.
• Support school leadership with special projects, reporting, and compliance requirements.
• Provide assistance to students in the office, such as managing early pick-ups or helping with minor first aid needs.

Education And Experience

• Bachelor’s degree preferred. (Bilingual in English-German).
• Previous experience in an administrative or clerical role, preferably in a school setting.

Skills and Abilities:

• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Ability to manage multiple tasks, prioritize effectively, and work under pressure.
• A warm and professional demeanor with strong interpersonal skills.

Additional Requirement

• Knowledge of school procedures and policies is an advantage.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• First aid certification (preferred or required, depending on the school).

Work Environment

• This position operates in a professional office environment within the school
• May require occasional lifting of office supplies or materials.

Compensation:

• Compensation will be commensurate with experience and qualifications, including benefits as per school policies.

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Bridging Culture and Building Futures

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