Administrative Assistant

About the Role

We are looking for a highly organized and proactive Administrative Assistant to be the lead coordinator in providing administrative and operational support. This role plays a vital part in ensuring smooth local and international sales operations for the sales team.

Job Responsibilities

• Provide direct administrative support to the Sales Head and Sales Agents to ensure efficient day-to-day operations.

• Assist in the recruitment, training, and onboarding of sales agents.

• Coordinate with internal departments regarding compliance requirements, contract processing, and other sales-related documentation.

• Manage and maintain supporting financial documents related to marketing budgets, allowances, incentives, RFPs, approvals, and liquidation processes.

• Maintain the CRM system by ensuring accurate client records, monitoring sales pipeline activities, generating reports, tracking leads, and maintaining data integrity throughout the sales process.

• Process, organize, and monitor client documentation from reservation through booked sales.

• Coordinate and monitor the deployment requirements and status of sales agents.

• Maintain and update agent records, IDs, organizational charts, and other administrative documents.

• Prepare reports, maintain filing systems, and perform other administrative tasks as assigned.

Job Qualifications:

• Bachelor's Degree in Business Administration, Marketing, Management, or a related field.

• At least 1 year of administrative experience is preferred. Fresh graduates are welcome to apply.

• Proficient in Microsoft Office (Excel, Word, PowerPoint).

• Experience in CRM systems is an advantage.

• Strong organizational and documentation skills.

• Excellent communication and interpersonal skills.

• Detail-oriented and able to manage multiple tasks simultaneously.

• Can work independently while supporting a fast-paced sales environment.

Why Join Us?

• Work directly with sales leadership.

• Gain exposure to local and international sales operations.

• Develop expertise in sales administration, CRM, and client management.

• Be part of a dynamic and growing sales organization.