Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive attitude, technical proficiency, and excellent communication skills will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy.
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing applications.
• Coordinate office management activities, including scheduling appointments, organizing files, and maintaining office supplies.
• Provide exceptional customer service by responding promptly to client inquiries and supporting client communication efforts.
• Assist with bookkeeping and financial recordkeeping using QuickBooks or similar accounting software.
• Support team members with administrative tasks such as preparing reports, managing correspondence, and handling phone etiquette.
• Maintain a well-organized workspace by overseeing clerical processes and ensuring data accuracy across all documentation.

Requirements

• Proven experience in office management or administrative support roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry.
• Technical proficiency with computer literacy including typing speed and accuracy.
• Excellent communication skills in both English and bilingual capabilities preferred to serve diverse clients effectively.
• Experience using multi-line phone systems and delivering professional phone communication and customer support.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Previous personal assistant or front desk experience is highly desirable to ensure seamless office operations.

Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your enthusiasm for organization, combined with your technical skills and commitment to outstanding service, will help us achieve our goals while advancing your career in a supportive environment.

Pay: $25.72 - $30.97 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person